Exhibitor Resources

Find all the information you need about our upcoming events.

Fair Rules & Guidelines

To ensure a smooth and successful event for all participants, please review and adhere to the following guidelines:
Event Setup
  • Exhibitors are kindly requested to arrive on time and complete their booth setup before the event opens to the public. This helps create a welcoming environment for attendees.

  • Booths should be fully prepared before the event begins. Late setups may incur a fee of $200 CAD.

Lead Generation and Agency Support
  • Exhibitors should ensure their profiles and accounts on the Expo App are up to date and ready for use. Any issues should be reported to Expo Vente à Canada organizers as soon as possible.

  • Exhibitors may invite partner agencies to support their recruitment efforts at their booth. Exhibitors are responsible for ensuring that agency representatives have agent accounts on the Expo App before the event.

Agency representatives should refrain from:
  • Wearing attire with company branding, logos, QR codes, websites, or contact information.

  • Distributing flyers or business cards related to their company.

  • Distributing materials for organizations not participating in the Expo.

  • Walking around the Expo Hall to engage attendees or distribute promotional materials outside of their designated booth area.

Non-compliance may result in a penalty of CAD $1,000 + HST/GST and/or removal from the event if the issue is not resolved.

Booth Personnel
  •  Each booth may have a maximum of three representatives at a time. Personnel exchanges are not permitted during the event.

Technology and Lead Capture
  • Exhibitors are responsible for bringing their own mobile devices to use the QR scanning feature on the Expo App.

  • Any additional devices (laptops, tablets, mobile phones, etc.) required for recruitment should be provided by the Exhibitor.

  • Exhibitors are responsible for maintaining the privacy and security of the leads collected at their booth. Login credentials for the Expo App should not be shared with unauthorized third parties.

Compliance and Corrections
  • The Wharton Group, Inc. follows a fair “three-strike” system, providing Exhibitors with opportunities to correct any infractions before further action is taken.

Thank you for your cooperation and support in making the Expo a success!

Fair information Quito, Ecuador 🇪🇨

Oct 1st, 2025

Available Booths

Booths will be assigned on a first come-first served basis.

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Hotel Reservations
Rooms & Rates

Price includes 10.00% service charge per stay, but excludes tax

  1 King Bed Deluxe Room – $93.50
  2 Double Beds Deluxe Room – $93.50

For reservations: 
https://www.hilton.com/en/attend-my-event/expo-vente-a-canada-2025

Cost per panel $90 CAD

(Deadline for confirming printing September 1st)

Institution representatives that will be attending

Fair information Bogotá, Colombia 🇨🇴

Oct 4th, 2025

Cost per panel $90 CAD

(Deadline for confirming printing September 1st)

Our Preferred Agent Program connects you with a select network of highly qualified

Institution representatives that will be attending

Fair information Medellín, Colombia 🇨🇴

Oct 6th, 2025

Cost per panel $90 CAD

(Deadline for confirming printing September 1st)

Our Preferred Agent Program connects you with a select network of highly qualified

Institution representatives that will be attending

Fair information Hermosillo, México 🇲🇽

Oct 9th, 2025

Cost per panel $90 CAD

(Deadline for confirming printing September 1st)

Our Preferred Agent Program connects you with a select network of highly qualified

Institution representatives that will be attending

Fair information Ciudad de México, México 🇲🇽

Oct 11th, 2025

Cost per panel $90 CAD

(Deadline for confirming printing September 1st)

Our Preferred Agent Program connects you with a select network of highly qualified

Institution representatives that will be attending