Exhibitor Resources

💉 Yellow Fever Vaccination Requirements

According to the CDC website, Yellow Fever Vaccine is required if traveling from a country with risk of YF virus transmission and ≥9 months of age.1

This requirement excludes Argentina and Panama.

It includes Tanzania, Zambia and the designated areas of the following countries: Colombia (the entire country except Barranquilla, Cali, Cartagena, Medellín and San Andrés Providencia and Bogotá); Ecuador (applies only to Morona-Santiago, Napo, Orellana, Pastaza, Sucumbíos and Zamora-Chinchipe, and excludes the rest of the country); Paraguay (the entire country except Asunción, the capital); Peru (the entire country except Lima, the capital, Cuzco, Machu Picchu, the Inca Trail, Lambayeque, Tumbes, Piura and Cajamarca); Trinidad and Tobago (the entire country except the urban areas of Port of Spain, and for travelers in transit or whose itineraries are limited to the island of Tobago).

Link: https://wwwnc.cdc.gov/travel/destinations/traveler/none/costa-rica

According to Copa Airlines website: https://www.copaair.com/travel-preparation-hub/en/travel-requirements/pa

Yellow Fever Vaccination is required if arriving from Brazil. Passengers must have an international vaccination certificate issued by ANVISA made at least 10 days before arrival.

– Children under 1 year of age and adults older than 60 years of age.
– Passengers transiting Brazil if not leaving the transit areas.
– Holders of a certificate of contraindication on medical grounds.
– Passengers that left Brazil at least 7 days before arriving in Panama.

Yellow Fever Vaccination: All passengers arriving in the Dominican Republic from the Brazilian states of Espiritu Santo, Minas Gerais, Rio de Janeiro, and São Paulo, must present their International Certificate of Vaccination or Prophylaxis (CIVP) showing proof of vaccination against yellow fever at least 10 days prior to their arrival in the country.

Website: https://www.godominicanrepublic.com/travel-to-dr/getting-here/

South American countries with risk of yellow fever (YF) virus transmission:

Argentina2, Bolivia2, Brazil2, Colombia2, Ecuador2, French Guiana, Guyana, Panama2, Paraguay, Peru2, Suriname, Trinidad and Tobago2, Venezuela2

2These countries are not holoendemic (only a portion of the country has risk of YF virus + transmission). See Maps 4-13 and 4-14 and yellow fever vaccine recommendations (Yellow Fever & Malaria Information, by Country) for details.

Updated May 10th 2023

Shipping Labels

If shipping materials, please pre-pay customs fees. Hotels will not pay for these and will return your packages.

Please note: It is recommended to bring your materials with you instead of shipping them.

Booth Setup Times

Costa Rica 🇨🇷

  • San José, Costa Rica: 11:00 am – Centro de Convenciones de Costa Rica

Panamá 🇵🇦

  • Panamá: 8:00 am – Hilton Panamá

Dominican Republic 🇩🇴

  • Santo Domingo, D.R.: 8:00 am – Sheraton Santo Domingo

****Exhibitors won’t be allowed to set up once the event has started, so please arrive on time and prepare your area.****

*Exhibitors will be fined $200 CAD if booth is not ready before the event begins.

Lead Generation and Agency Support

  1. Exhibitors must ensure their profile and account on Expo App is up to date and ready for use. Exhibitors must inform Expo Vente a Canadá organizers of any issues immediately.
  2. Exhibitors are allowed to invite partner agencies to support their recruitment efforts in their booth. Exhibitors are responsible for and must ensure that agency representatives are set up with an agent account on the Expo App prior to the event date.
  3. Exhibitors are responsible for ensuring invited partner agents do not:
    1. Wear any attire with their company name, branding, logos, QR codes, website, phone numbers, etc.;
    2. Hand out flyers about the company and/or business cards;
    3. Hand out flyers about institutions or organizations that are not participating in the Expo; and,
    4. Walk around the Expo Hall engaging in conversation with prospective students and/or handing out promotional material, or otherwise not following the same rules to which all Exhibitors must adhere.


Failure to comply may result in a CA$1,000 + HST/GST penalty and/or expulsion from the event during which there is a breach of the rules.

  1. Exhibitors are responsible for bringing their own mobile devices to any Expo Vente a Canadá event, as it is required to use the QR scanning feature to capture prospective leads.
  2. Exhibitors are also responsible for bringing any additional devices (laptops, e-readers, mobile phones, tablets, etc.) required for their recruitment efforts.
  3. Exhibitors are responsible for the privacy, confidentiality and security of leads generated at their booth during the event. Exhibitors should not provide any third party with their login credentials to the Expo App. Expo Vente a Canadá organizers are not responsible for any data breaches caused by Exhibitors sharing login credentials and passwords with unauthorized third parties.


The Wharton Group, Inc. commits in good faith to a “three-strike” system, allowing the Exhibitor to correct any infraction or breach of the rules prior to action being taken by the event organizers.